OneDrive integrates with File Explorer, making the process of uploading files straightforward. Just follow these steps:
Open File Explorer (Windows key + E).
Click the OneDrive folder using the left pane.
Note: If you have multiple accounts configured on your device, the folders will be named accordingly: OneDrive - Personal for your regular account, and OneDrive - Family for business accounts.
Drag and drop or copy and paste content into the OneDrive folder.
After placing the new files and folders into OneDrive, the client will automatically sync them to your account in the background.
2. From Microsoft Office Applications
In any Office document, select File > Save As, choose your OneDrive, and then pick the folder where you want to save the file.
3. Files and folders statuses
· White cloud with blue borders icon — Indicates that the file is only available when you're connected to the internet, and it's not using local storage. You'll need to double-click the file to finish the download and open with an application.
· White icon with green borders and check mark icon — File is available offline, you can open them without an internet connection, and they're taking up local storage space.
· Solid green with white check mark icon — You'll see this status badge when using the "Always keep on this device" option to ensure important files are available offline.
· Solid red with white X icon — Alerts you that there is a problem trying to sync a folder or file.
· Cloud icon with arrows forming a circle — Indicates that a file is currently syncing.
4. Sharing files with a OneDrive for Business account
If you're using a OneDrive for Business account, the sharing experience is simplified, so you don't have to open OneDrive in your web browser to create a link or manage files permissions.
If you have a business account, you can quickly share files using these steps:
· Right-click the file you want.
· Select Share.
5. Use the drop-down menu to select the share permission.
6. Specify an email address if you're going to send the link to another person and click the Send button. Or you can click the Copy Link option.
7. How to share from the MyApps page
8. Select the three dots on the folder/file you wish to share
9. Select Share. It will then pop up with a box as below
10. Select the arrow to change who you are sharing your folder/file with
11. Type in the email address and click send